The Benefits of QuickBooks Online integration:
- Reduce manual entry of Purchase Orders or Invoices in QuickBooks Online.
- Sync suppliers' data in Precoro and QuickBooks Online.
- Better communication between the purchasing and accounting departments.
- Avoid careless errors due to manual entry.
Important: To integrate QBO with Precoro, you should have a Plus or Advanced QBO subscription. Simple Start or Essentials plan does not offer such an option.
How to integrate Precoro with QuickBooks Online:
1. Connect your QuickBooks account
Go to Configuration
2. Sync your Suppliers
Import Suppliers to Precoro from QuickBooks OR Press Sync Suppliers if you already have a Supplier's list in Precoro.
Every Supplier in Precoro should have a pair in the QuickBooks. When syncing Suppliers, Precoro will recognize the matches; if not - sync suppliers manually or create a new Supplier in QuickBooks through the Manage Suppliers page.
The list of the Supplier's fields that will be updated back and forth:
- Supplier name
- Legal Address
- Postal Code
- Phone Number
- Email Adress
- Account Number
3. Choose the QBO settings to integrate with Precoro
You can select the following lists to mirror in Precoro:
- GL Accounts (Chart of Accounts)
- Customers and Projects
- Classes / Departments
and then click on "Import from QuickBooks."
Once imported, you will use the mirrored options in the Purchase Orders/Invoices in Precoro in the same way as it is configured in your Quickbooks account. So, for example, if you need to select "Class" on the document level in Quickbooks, Precoro would keep the same process.
- The "Import from Quickbooks" imports previously not integrated data from QBO.
So if you added, for example, a new Account in QuickBooks, you should click on "Import from Quickbooks" to display it in Precoro. To delete unnecessary Accounts, do this manually on the Edit Custom Field page.
- The "Update" will only update already integrated data.
For instance, if you made changes in the customer's data in QBO, you should click on "Update" to display these changes in Precoro.
4. Sync Products (optional)
If you have any products and services or manage inventory in QuickBooks, you can synс it with Precoro.
Synced products will be sent to QuickBooks as items. Other items will be sent as category details.
All changes in QBO regarding product and services and inventory should be synced with Precoro through the "Sync Products" button on the integration page.
5. Select the Integration option
You can choose Approved Purchase Orders or Approved Invoices. If you select Approved Invoices, you can also Import Payments. When "Import payments" is on, payments and their statuses will also be synced.
6. Tax Agency (optional) and Rates matching*
To properly integrate QBO with Precoro, you should match the tax rates. You can also set the default Tax Agency if needed.
*This step will be hidden if you are not using the taxes in Precoro.
Once done, your next approved Purchase Order/Invoice will be transferred to QuickBooks automatically. If it is revised or canceled, all changes will also be mapped with QuickBooks.